Technical Note: 20090113055
Cash Management Center
(Maitre'D 8.00.000.057 and later versions of Maitre'D)
The Cash Management Center tracks all transfers of money from the moment
it enters the restaurant to the instant it is deposited at the bank. This
module is flexible and easy to configure.
Operation Flow
A cash drawer with the minimal cash amount is
given to the cashier. The cashier re-counts the content of the drawer
to confirm that the correct amount was in the drawer.
During the
day, each time a threshold amount is reached, the cashier will remove
part of the drawer and put in a numbered envelope. When this envelope
is deposited in the safe, in the deposit box, a deposit coupon is generated
and put in the drawer. This operation is repeated as often has required.
If during
the operations a cashier needs change, it is taken from the reserve located
in the safe. This reserve contains the change in coins and in other bank
notes. The needed change is taken from the reserve and the corresponding
amount is deposited in the petty cash. If the total of the petty
cash gets higher then another threshold, an envelope is created and deposited
in the deposit box.
When the
cashier’s shift is finished, the drawer is counted, including the deposit
coupons. Once the counting is completed, the total is validated in the
financial flow management module.
A bank deposit
transaction is performed when the money is transferred to the money carriers.
A location
is a physical or logical representation of where the users scan store
money. The idea of splitting the safe in multiple compartments is to help
to find faster any discrepancy between the theoretical count and the physical
count. It also increases the security because some of the locations in
the safe are not accessible and the money that has been deposited in it
can only be retrieved by the money carriers.
Here is a
schema of the safes that can help understand operations.
